QBJ stands for QuickBooks Journal Entry. If you create a QBJ file from Excel, you can easily do it by following the steps, provided below.

Creating a QBJ (QuickBooks Journal Entry) file from Excel entails transforming your data from Excel into a structured JSON file in the QBJ format. Here’s how to do it:

Steps to Create a QBJ File from Excel:

Step 1: Prepare Your Excel Data

Make sure the following journal entry fields are included in your Excel file:

• Account Name (or Account Number)
• Date
• Debit Amount
• Credit Amount
• Memo/Description
• Reference Number
• Currency (if applicable)

A tabular format should be used to organize your data, with each row denoting a diary post.

Step 2: Convert Excel to JSON Format

The structure of QuickBooks QBJ files is JSON. You need to:

• You can either process your Excel file directly in Python or save it as a CSV file.
• To transform the Excel data into a JSON structure that is compatible with QBJ, use a script (such as Python).

Step 3: Generate the QBJ (JSON) File

Below is a simple Python script to convert an Excel file to QBJ:

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Step 4: Import QBJ into QuickBooks

• Open QuickBooks.
• Go to File → Import → Journal Entries.
• Select your generated QBJ file and follow the on-screen instructions.

Instead, you can use the Conversion Tool:

If scripting doesn’t feel comfortable to you, you can:

• For formatting and saving as JSON, utilize Excel Macros (VBA).
• Look up “Excel to QBJ converter” online to use a converter.

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